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Privacy Policy

Effective Date: June 24th, 2025
Last Updated: June 24th, 2025

Introduction

St. John's Episcopal Church ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, and protect information when you visit our website, attend our services, or participate in our programs and activities.

We respect the privacy and confidentiality of all individuals who interact with our church community, and we are committed to handling personal information responsibly and in accordance with applicable privacy laws.

Information We Collect

Information You Provide Directly

  • Contact Information: Name, address, phone number, email address
  • Registration Information: Details provided when signing up for events, classes, or programs
  • Prayer Requests: Information submitted for pastoral care or prayer lists
  • Donation Information: Details provided when making financial contributions
  • Communication Preferences: How you prefer to receive updates and communications
  • Volunteer Information: Skills, availability, and background check information where required

Information Collected Automatically

When you visit our website, we may automatically collect:

  • Website Usage Data: Pages visited, time spent on pages, referring websites
  • Device Information: Browser type, operating system, IP address
  • Cookies and Similar Technologies: Small data files stored on your device to improve website functionality

Information from Third Parties

  • Social Media: Information from social media platforms if you interact with our social media accounts
  • Event Partners: Information from diocesan events or community partnerships you participate in

How We Use Your Information

We use the information we collect for the following purposes:

Church Operations and Communication

  • Maintain membership and attendance records
  • Communicate about services, events, and church activities
  • Send newsletters, announcements, and pastoral communications
  • Coordinate volunteers and ministry activities
  • Provide pastoral care and spiritual support

Financial Administration

  • Process donations and maintain contribution records
  • Provide tax documentation for charitable giving
  • Manage church finances and budgeting

Website and Digital Services

  • Improve website functionality and user experience
  • Provide online worship resources and live streaming
  • Enable online event registration and communication
  • Comply with legal obligations and regulatory requirements
  • Maintain safety and security of church property and activities
  • Conduct background checks for volunteers working with children or vulnerable populations

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following limited circumstances:

Within Our Church Community

  • Church Directory: With your consent, basic contact information may be included in church directories shared with members
  • Ministry Teams: Information necessary for coordinating ministry activities and volunteer opportunities
  • Pastoral Care: Information shared with pastoral care team members and clergy for appropriate spiritual support

Service Providers

We may share information with trusted third-party service providers who assist us with:

  • Website hosting and maintenance (Ghost CMS hosting providers)
  • Email communication services
  • Payment processing for donations
  • Background check services
  • Event management platforms

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Diocesan and Episcopal Church Relationships

  • Sharing information required for diocesan reporting and canonical obligations
  • Participation in diocesan events and programs
  • Statistical reporting that does not identify individuals

We may disclose information when required by law, court order, or to protect the safety and security of individuals or property.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, use, or disclosure. These measures include:

  • Secure servers and encrypted data transmission
  • Limited access to personal information on a need-to-know basis
  • Regular security reviews and updates
  • Staff training on privacy and data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Your Rights and Choices

Access and Correction

You have the right to:

  • Request access to the personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Update your contact information and communication preferences

Communication Preferences

You may:

  • Opt out of non-essential email communications
  • Choose your preferred methods of communication
  • Request removal from specific mailing lists

Note: Some communications (such as important church announcements or safety notifications) may be necessary for church operations and member safety.

Data Retention

We retain personal information only as long as necessary for the purposes outlined in this policy or as required by law. Church membership records and contribution information may be retained for extended periods for historical and legal reasons.

Cookies and Website Analytics

Cookies

Our website may use cookies to:

  • Remember your preferences and settings
  • Improve website functionality
  • Analyze website usage patterns

You can control cookie settings through your browser preferences, though some website features may not function properly if cookies are disabled.

Analytics

We may use website analytics tools to understand how visitors use our site. This information is typically aggregated and does not identify individual users.

Children's Privacy

We are committed to protecting the privacy of children who participate in our programs. For children under 13:

  • We obtain parental consent before collecting personal information
  • We limit data collection to what is necessary for program participation
  • We implement additional safeguards for children's information
  • We provide parents with access to their child's information and the ability to request deletion

Our website may contain links to external websites operated by other organizations. This Privacy Policy does not apply to those external sites. We encourage you to review the privacy policies of any external websites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of significant changes by:

  • Posting the updated policy on our website
  • Sending email notifications to registered users
  • Announcing changes in church communications

The "Last Updated" date at the top of this policy indicates when the most recent changes were made.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us:

St. John's Episcopal Church
85 East 100 North Logan, UT 84321

Phone: +1 (435) 752-0331
Email: stjohnsreceptionist@gmail.com

Privacy Contact: Brent Dalling - support@timelydevs.com

Acknowledgment

By using our website, attending our services, or participating in our programs, you acknowledge that you have read and understood this Privacy Policy and agree to our collection, use, and disclosure of your information as described herein.

For questions about specific church policies or procedures, please speak with our clergy or church office staff.

This Privacy Policy is designed to comply with applicable privacy laws while supporting the mission and ministry of St. John's Episcopal Church. We are committed to transparency and responsible stewardship of the personal information entrusted to us.

This website is built and hosted by Timely Devs, LLC. For technical questions or inquiries, please contact them at https://timelydevs.com.